2025 Body Soul Alchemy
Terms and Conditions Participant Agreement
The following contract details the agreements between Vitality Nutrition (Georgia Saler) & The Awaken Path (Valerie Bottazzi) & Orion Retreats (Lauren Dickinson) and you, ‘Client” with respect to the 2025 Body Soul Alchemy Retreat. Please read this document carefully as the deposit and payment for your participation constitutes consent to all conditions and provisions included.
Retreat Costs and Inclusions
All retreat costs are based upon the specified services as per the “Inclusions” section. Retreat costs generally include accommodations; meals starting with Dinner on July 23rd, 2025 and ending with Breakfast on July 27th, 2025; accommodation taxes and service charges; transportation from the airport to the retreat venue; the full services of The Awaken Path, Vitality Nutrition and Orion Retreats.
Quoted retreat prices include extensive planning and operational charges as well as transmissions and teachings, during the retreat by Shakti Bottazzi and Georgia Saler, and are based on current rates and taxes as of the date of full payment. Prices are valid for this specific retreat only.
Items Not Included
Unless otherwise specified: international flights, private air charters, airport departure taxes, gratuities, laundry, alcoholic beverages, visa fees for visas obtained on arrival, travel insurance, activities indicated as optional or not specified as included, items of a personal nature, and any items not specifically listed as included, are not included.
Payment Terms
Regardless of your paying in full or in installments,
~ for a double occupancy $2750 and,
~ for single occupancy $3250
is considered your non-refundable deposit.
The complement payment is due no later than June 24th, 2025. If booking on or after the May 24th, 2024, the entire retreat cost must be paid at the time of booking. Payments can only be made through our secure on-line checkout cart which can be accessed through our sales page.
Cancellations & Refunds
All cancellations and refund requests must be made in writing. Your cancellation date will be the date we receive your notice. No verbal refund requests will be honored. Refunds of final payment will be honored as follows:
If cancelled between 24th May- 24th June 2024, 50% of the retreat cost is non refundable if you paid in full, remaining balance is offered as a credit for future retreats only. If you opted for the two payment there is no refund on the initial payment.
After 24th June – No Refunds of any payments.
Cancellation penalties and fees imposed by our suppliers may be additional and, if imposed, will be deducted from the above refunds, if any. No refunds will be made after the specified dates and explicitly after commencement of the retreat whether for early termination, voluntary absence from the retreat or for any unused services. Your decision not to travel due to State Department warnings, fear of travel, illness, or any other reason, will be deemed a cancellation. If a flight or other delay for any reason causes you to miss services, no refunds will be given. Please see our Limits on Responsibility elsewhere in these pages. Please allow eight weeks for administration of refunds.
Transportation
Domestic and International flight bookings are the responsibility of each participant. Be sure to inform us of your flight number and arrival time.
Accommodations
Accommodation retreat prices are based on double occupancy rooms with private bath facilities, unless otherwise requested or stated. Single room accommodations are available with a $1000 surcharge.
Passports and Visas
All tour participants coming from abroad must be in possession of a passport valid for six months from their date of arrival in any foreign country, you will also need to have multiple consecutive blank visa pages within your passport (the number varies depending on the destination(s)). It is the sole responsibility of the retreat participant to secure a valid passport if coming from a country other than the United States of America, with sufficient blank pages for immigration and visa stamps.
Health and Physical Condition
Participants are understood to be in sufficient good health to participate in the retreat. We request that all participants notify us in writing as early as possible of any physical or health conditions or other special needs. We require all participants to fill out the form regarding any physical needs, food intolerances and any allergies to reach us no later than 15th July 2025.
Medical Costs and Insurance
Travel insurance, medical evacuation and hospitalization costs are not included in the retreat price. We shall not be responsible for any injuries, losses or damages in connection with accommodations, other facilities at the accommodation, ground transportation, diseases, local laws, climatic conditions, Acts of God, delays, changes or cancellation of travel due to weather conditions, accidents or health related problems during a tour or retreat and while in-transit to (e.g., an accident on the way to a retreat), during, and after the retreat, unless such injuries, losses or damages are due to the negligence or willful misconduct of Vitality Nutrition, The Awaken Path, and Orion Retreats.
It is the traveller’s responsibility to obtain appropriate travel insurance coverage against these risks.
Vitality Nutrition/The Awaken Path/Orion Retreats are not responsible for expenses incurred in preparation for any cancelled trips by a guest such as airline tickets or for costs incurred due to travel delays, flight cancellation or illness.
Cancellation by Vitality Nutrition/The Awaken Path/Orion Retreats
Vitality Nutrition/The Awaken Path/Orion Retreats will do its utmost to never cancel a retreat, but if for some unforeseen reason we were to ever cancel a retreat or tour, your payment will be refunded in full.
Limits on Responsibility
Retreat participants in the group are expected to hold each other in compassionate regard, and to interact with each other with respect. Limited Responsibility forms will be required prior to participation to the retreat.
Payment partially or in full constitutes consent to all provisions of this Agreement as set forth herein.
